Faculty Services Specialist
Location: Irvine California
Description: Brandman University is at present recruited Faculty Services Specialist right now, this occupation will be placed in California. For detail informations about this occupation opportunity please read the description below. The Faculty Service Specialist supports the Manager of the Faculty Approvals Office with processing approvals for all part-time faculty, senior lecturer, and full-time faculty employed at all Brandman University campuses, the Division of Online Learning, the School of Nursing and Health Professions and the College of Ameritas in the Banner database system, including the coordination of small class requests and approvals. This position, under the direction of the Manger, Faculty Approvals Office, will work with the following university departments: the academic schools and deans; all Brandman campuses; human resources, payroll, and IT. This position will initiate Argos workflows and reports and will support the faculty pay process using the Faculty Load and Compensation (FLAC) component of Banner. The Faculty Service Specialist will work with the School of Nursing to process application paperwork from prospective nursing adjuncts and build online course sections for the school in Banner. This position will also maintain a list of new adjuncts needing background checks and training to notify the HR department as necessary.
TYPE OF SUPERVISION RECEIVED: General and task specific supervision by the Manager, Faculty Approvals Office
POSITION DUTIES AND RESPONSIBILITIES:
ESSENTIAL FUNCTIONS: 100% of time
Faculty Approvals:
Create new adjunct applicants as general persons in Banner to generate ID Enter degree and major information for applicants Process Request for Teaching Approvals using imaging system and Banner Interacts with academic deans and associate deans on adjunct faculty approvals, small class and individual study requests Enter approved courses for new and current adjuncts in Banner restriction form Enter contract types for new adjuncts in Banner Enter new adjunct pay level in Banner for calculation of pay for contracts Initiate workflows and reports in Argos as required Notify campuses and/or schools of approved requests
Schedule Support:
Build semester online course sections in Banner for School of Nursing Assign instructors to nursing courses Determine and enter contract type for nursing adjuncts Update pay levels for nursing adjuncts using reports from Argos Communicate with the Online Learning department to ensure new nursing adjunct faculty have access to Web Advisor/Email/Blackboard resources and training
Payroll Support:
Enter information in Banner for School of Nursing and Health Professions to run PEPFLAC and PEPFCAP
General Administrative Support:
Assist with requests for faculty reports
Qualifications:
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The working conditions and physical demands described here are representative of those encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. This description lists the major duties and requirements of the job, but is not all-inclusive.
PREVIOUS EXPERIENCE:REQUIRED:
Exceptional customer service skills including:
Minimum two years previous customer service experience Outstanding interpersonal and active listening skills along with an analytical and critical thinking ability to interpret and respond appropriately to diverse groups of people in various situations Ability to communicate clearly and concisely with tact and diplomacy in all oral and written communications Ability to work effectively in a team environment and participate to get the job done, while continually focusing on the needs of campus Ability to exercise appropriate personal initiative and accountability Bachelor’s Degree Intermediate level experience in Microsoft Office Word, Excel, Outlook Ability to effectively use scanning and video conferencing technology General familiarity working in database systems including data entry, queries and running reports Ability to accurately perform key mathematical functions (e.g. addition, subtraction, multiplication, division) Familiarity with the use of standard office equipment (e.g. copier, fax, scanner, etc.) Ability to handle sensitive information in a confidential manner Proven ability to execute instructions accurately and in a timely manner Strong administrative, organizational, and prioritization skills Must have exceptional follow-up, follow-through, and attention to details skills, accomplishing tasks with concern for all areas involved, no matter how small Demonstrated ability to work efficiently and complete tasks in a fast-paced environment amidst interruptions and fluctuating workloads Must be available to provide support to more than one campus Must be available to work flexible hours including nights and weekends according to campus operating requirements. May require travel for meetings, conferences, or between locations and may include overnight travel
DESIRED QUALIFICATIONS:
Previous experience working in higher education Knowledge of Brandman University policies and procedures
REQUIRED TRAINING:
Brandman University Training Program Sexual Harassment Prevention FERPA
WORKING CONDITIONS:
To comply with the provisions of the Americans with Disabilities Act, specify the physical, mental, and environmental conditions of the essential functions of the job by using these codes to complete the sections below:
Working conditions are normal for an office environment. Work is generally performed within a climate controlled office environment and with standard office equipment. Noise level is generally low to moderate and includes sounds of normal office equipment (computers, telephones, copiers, etc.). Most duties are performed from a seated position however intermittent bending, reaching, lifting (generally not exceeding 20 pounds), and moving throughout the work environment during working hours will be required.
Brandman University is an Equal Opportunity Employer, committed to providing career opportunities to all people, without regard to race, color, religion, sex, age, national origin, sexual orientation, disability, or veteran status. Brandman University, 16355 Laguna Canyon Road, Irvine CA 92618 Human Resources Department
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If you were eligible to this occupation, please email us your resume, with salary requirements and a resume to Brandman University.
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This occupation starts available on: Wed, 08 Aug 2012 07:50:39 GMT