- Provide complete secretarial and admin support to the project team and department to ensure the smooth running of the department operations.
- Maintain records of Engineers, Site Staff and assist in their movements.
- Take minutes of meetings and maintain records for the operations and project team.
- Develop and maintain document control processes for the efficient management.
- Maintain a proper document control system for recording and tracking all documents for the project team and department
- Support the officers and project team in daily admin roles and assist to keep stock of stationery supplies for the department.
- Perform data-entry, recording, printing, and filing duties.
- Undertake any ad-hoc admin projects/duties as required.
- Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims.
- Assist to check and verify staff claims and invoices for the project team.
- Prepare and raise purchases requisition for purchase of office equipment for new staff.
- Organizing, attending and participating in meetings.
REQUIREMENTS:
· Male candidate preferred but not mandatory
· Min 2 years of relevant experience in a similar role is mandatory
· Good knowledge and experience in civil/ metal projects
· Professional and pleasing personality with good written and verbal communication and interpersonal skills
· Proactive, take initiative and well organized
· Able to work fast under pressure
· Ability to multi-task and work independently as well as in a team.
· Proficient in MS Office applications
Job Type: Full-time
Salary: AED3,000.00 - AED4,500.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Project Coordinator/ Project Secretary: 2 years (Required)
Application Deadline: 17/05/2023
